AllSpice-Trial-Repo-Template/issue_template/supply-chain-review.yml

name: BOM Supply Chain Review
about: Automatically opened when a design review is created. Assigned to supply chain for strategic risk assessment on every BOM update.
title: "[BOM REVIEW] DR #"
body:
  - type: markdown
    attributes:
      value: |
        This issue was opened automatically when a design review was created.
        Review the BOM linked below against the checklist and flag any supply
        risk before the DR merges. This review runs at every design stage so
        supply chain has visibility into the design as it evolves, not just at
        pre-fab sign-off.

  - type: input
    id: bom_link
    attributes:
      label: BOM File Link
      description: Direct link to the BOM in this design review. Pre-populated by automation.
      placeholder: "https://hub.allspice.io/org/repo/raw/branch/BOM.csv"
    validations:
      required: true

  - type: input
    id: dr_link
    attributes:
      label: Design Review Link
      description: Pre-populated by automation.
      placeholder: "https://hub.allspice.io/org/repo/pulls/N"
    validations:
      required: true

  - type: textarea
    id: bom_changes
    attributes:
      label: BOM changes in this review
      description: Pre-populated by automation from the DR description. Edit or add detail as needed.
      placeholder: |
        - U29 ISL9307 replaced with TPS65261
        - R199 added (missing in previous revision)
        - C244-C246 added on 1.8V rail
    validations:
      required: false

  - type: checkboxes
    id: data_quality
    attributes:
      label: Data Quality
      description: Confirm the BOM has what procurement needs to source parts.
      options:
        - label: All line items have a manufacturer part number (MPN)
        - label: All line items have manufacturer name populated
        - label: Quantities match schematic. No missing or duplicate entries.
        - label: DNI components clearly marked

  - type: checkboxes
    id: availability
    attributes:
      label: Availability
      options:
        - label: All parts available at preferred distributors for prototype quantities
        - label: All parts available or committed for production quantities
        - label: No parts below safety stock threshold without a procurement action in place

  - type: checkboxes
    id: lead_time
    attributes:
      label: Lead Time
      options:
        - label: No parts with lead time over 12 weeks without a buffer stock or early procurement plan
        - label: Any factory-order-only parts identified and timeline confirmed against program schedule
        - label: Long lead parts flagged to program management if they affect milestone dates

  - type: checkboxes
    id: strategic_risk
    attributes:
      label: Strategic Supply Risk
      description: This is the section that goes beyond availability. Flag anything that represents a program-level risk.
      options:
        - label: Single-source parts identified. Each has an approved alternate or accepted risk on file.
        - label: Geographic supply concentration reviewed. Parts sourced from single-region supply chains flagged.
        - label: Allocation risk assessed for any parts on industry-wide constraint lists
        - label: Any new suppliers introduced in this revision flagged for qualification review
        - label: Pricing trends reviewed for high-cost or volatile-commodity components

  - type: checkboxes
    id: lifecycle
    attributes:
      label: Lifecycle and Longevity
      description: Critical for medical devices with 7-10 year product lifespans.
      options:
        - label: No parts currently EOL or NRND without an approved replacement
        - label: Parts with projected EOL within the expected product lifespan identified and flagged
        - label: Last-time-buy notices reviewed. LTB action initiated if required.
        - label: Longevity or lifetime buy options assessed for critical single-source components

  - type: checkboxes
    id: compliance
    attributes:
      label: Regulatory Compliance
      options:
        - label: All parts confirmed RoHS compliant or exemption documented
        - label: REACH SVHC substances reviewed where applicable
        - label: Any ITAR or EAR export control implications identified and flagged

  - type: textarea
    id: flagged_items
    attributes:
      label: Flagged Items
      description: Any part that needs engineering or program management attention. Be specific.
      placeholder: |
        | Ref Des | MPN | Risk | Recommended Action |
        |---------|-----|------|-------------------|
        | U3 | ABC123 | EOL Q4 2026, no direct alternate | Engineering to evaluate XYZ456. Wayne to confirm pin-compatible. |
        | L2 | DEF789 | Single source, 18-week lead time | Initiate LTB or qualify alternate before design freeze |
        | J4 | GHI012 | Manufactured in region with export uncertainty | Identify second-source from alternate region |
    validations:
      required: false

  - type: textarea
    id: recommendation
    attributes:
      label: Overall Supply Chain Recommendation
      description: High-level guidance for the program team on supply risk at this stage.
      placeholder: |
        Status: Low risk / Moderate risk - action required / High risk - do not proceed without resolution

        Summary:
        [2-3 sentences on the overall supply picture and any actions needed before the next milestone]
    validations:
      required: false

  - type: textarea
    id: signoff
    attributes:
      label: Sign-Off
      placeholder: |
        Supply chain reviewer: [name]
        Date: [date]
        Status: Cleared / Cleared with conditions / Hold - risk items unresolved
    validations:
      required: false